Original receipts and/or other substantiation must accompany the expense report to obtain reimbursement. (Please note that these documentation requirements are for your benefit, to insure the IRS does not attribute taxable income to you personally.)

For personal vehicles used on University business, mileage is reimbursed at the IRS rate (for expenses incurred in 2008, 50.5 cents per mile; for expenses in 2007, 48.5 cents per mile). IRS mileage rates are subject to change. For University-provided vehicles, mileage is reimbursed at the rate of 6.0 cents per business mile.

Meals will be reimbursed at the actual cost up to $10 for breakfast, $15 for lunch and $25 for dinner. Trips to metropolitan areas listed on the higher cost list are eligible for a higher daily rate -- please see Travel Policy.

All totals must be completed.

The report must be signed by both the employee and the employee’s department head.

Any report not meeting the above criteria will be returned.