ADP eTime FAQs

This page contains answers to some common questions on ADP eTime, the time sheet data entry program now in use at the Law School.

eTime Basics

• What is eTime?
  eTime is the online way you enter your time sheet data. For Office & Technical (O&T) staff, you enter your shift schedule for each day you work or the number of hours you take of leave (sick, vacation, jury, etc.). For Administrative & Professional (A&P) staff, you enter only the type of leave and the number of hours of leave you take. After completing the timecard, you approve it. That then allows your supervisor to see it and approve it as well.

• Where do I get training on how to use eTime?
  Training is available by contacting Dan Weiss at ext. 8351. Classes will be conducted on a one-on-one basis and usually last 20-30 minutes.

• I need a copy of the handout I received in eTime class. Where can I get one?
  Click here for a copy of the O&T (Office & Technical) handout
  Click here for a copy of the O&T (Office & Technical) handout for approving staff timecards
  Click here for a copy of the A&P (Administrative & Professional) handout

• I don't remember what my password for eTime is. How can I get it?
  Contact Ms. Marti Reynolds in Fiscal Affairs at (213) 736-1020.

• Can I use eTime from home?
  Not at this time. eTime is only available while on campus

Other issues...

• How do I get rid of a line of entry?
  Click the erase icon on the far left of your row of time entry

• How do I approve my time sheet?
  Click the Approvals tab then click the work Approve on the line below. You MUST do both steps in order to approve your time sheet.

• How do I record my time when I have both hours worked and a sick or vacation period on the same day?
  You need to do this type of entry on two lines. Enter either your leave or your worked hours first. Click the bent arrow icon on that row to create another row for that day. To enter a leave, select the appropriate pay code from the Pay Code drop down menu, then enter the number of hours for that leave in the Amount column.

• What if I am not on campus the day time sheets are due?
  Complete your time sheet the next time you are on campus. If you will be away from campus for an extended time, your supervisor should complete a time sheet for you.

• I see a red box around one of my time entries. What does that mean?
  A red box around one of your time entries means you have entered a time that differs from what your normal work schedule shows. Always enter your actual times. If your schedule has changed, be sure to notify the Payroll office by completing a new schedule form BEFORE your schedule change takes affect.

• I see a filled in red box on my time sheet. What does that mean?
  A filled in red box means you are missing a time punch. For each work day you would normally have four time punches - in for the day, out for lunch, back from lunch, out for the day. If you have an in punch you must have an out punch.

• There is a school holiday on my flex day off. How do I record my time?
  Work with your supervisor to determine a day within the pay period of the holiday that you can take your "in-lieu of" holiday day. Your eTime time sheet will record no work hours for the holiday. On the day you decide to take the "in-lieu of" day, enter the pay code of "Holiday" and enter the normal number of work hours you would work on the holiday in the "Amount" column

• I have to take sick leave, but don't have enough to get fully paid for my time off. Can I somehow note that I want to use vacation leave to take care of the deficit?
  You do this by using a comment. Click the number of hours of sick leave you intend to get paid for. Click the Comments tab then click the Add option. From the drop down menu, you can select "If no sick available, use vacation".

• I don't have enough accrued sick or vacation leave to get paid for time I am claiming. How should I record that sick or vacation time on my eTime time sheet?
  Our payroll system is programmed to pay you the full amount of hours you are scheduled to work during a pay period. When you claim a sick or vacation period and don't have enough time accrued to be paid for it, you must record those hours using the "Dock Regular Pay" Pay Code. Enter the number of hours you wish to be docked in the "Amount" column.